Can you remember that many tags, and use them perfectly? No human can. This may not seem daunting when you’re at the beginning of your Evernote journey, and you’ve only created 10 tags, but after you’ve used Evernote for years, your tag list may grow into the thousands. When you use tags to organize your Evernote account, you need to remember every single tag you’ve ever used, including how each tag is punctuated and spelled. As David Allen says: "Your mind is for having ideas, not holding them." Using a tag-based system relies completely on our own memorization skills – and as humans, we need to be realistic about the amount of information we can actually hold in our brains.
This is another point that Tiago eloquently made in his post that I totally agree with: Humans suffer from memory fatigue. You Need a Perfect Memory to Properly Utilize a Tag-Based System Yes, you can create 100,000 tags – but do you really want to? A tag-based system of organizing your organization simply isn’t scalable once you start putting your entire life into Evernote (as I have).
You may never notice this mistake, and years later you’ll be looking for particular piece of information and you won’t be able to find it because you accidentally tagged it as “reciept” instead of “Receipt.”īecause you can create tags so easily, it’s eas your list of tags to get completely out of hand. Relying on notebooks to organize your notes makes your system considerably more hardy and less susceptible to failure when you make tiny mistakes (which you inevitably will). Given that fear, why would you create an Evernote organizational system that’s so fragile? One of the biggest fears of new Evernote users is that their notes will “get lost” – meaning their notes will fall through the cracks and become unfindable. That means one small error could cause one of your notes to fall through the cracks and become lost forever. If you’re using tags as the sole organizational system for your Evernote account, it’s incredibly easy to mess up and forget to add a tag (or a few tags, if you’re using a complex tagging system). If You Fail to Tag a Note, Your Whole Organizational System Fails So why would you organize your data in a way that isn't supported on the mobile device? You are putting yourself at a disadvantage to find what you need, right out of the gate. I coach people that the Evernote mobile app is best used for capturing and retrieving information, not organizing it (this is best saved for the desktop app). And, this will be a big hinderance for retrieving information from your mobile device via tags. Instead, on your mobile device, you'll see an alphabetical list of all your tags, nullifying any advantage you have to the desktop organization of your tags.
If you’re on your desktop, you can nest tags on the desktop to provide some visual organization, but those nested tags won’t display in the Evernote app on your iPhone. Tags display differently, depending on which device you're on. Tags Don't Work the Same Way on All Devices – Which Makes Them Far Less Useful I believe there are several major disadvantages to using tags to organize your Evernote account. What’s Wrong with Using Tags to Organize Evernote? In this post, I give my perspective on why using tags to organize your Evernote account isn’t practical, present some advice on what you should you do instead, and give some examples of how using tags might be useful in very specific circumstances. The right way for me – as well as the vast majority of the people I have coached over my years as an Evernote consultant – is by using notebooks and stacks as the primary organizing blocks of Evernote, with tags being used not as an organizational tool, but a find feature in Evernote. But, despite my admiration for Michael Hyatt (I'm a fan!), I disagree with his perspective on organizing Evernote. Yet, the visibility and success of Michael Hyatt often makes it seem to many like tags are the “right” way to organize Evernote. The problem is….tags aren't the only way to organize Evernote. He uses only four notebooks in his entire account, and the rest of his organization is based on a fairly complex system of tagging, so he can retrieve notes once he’s created them. In his post, Michael goes into detail about how he organizes his Evernote account.
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In my years as an Evernote consultant, it has been many times that I’ve seen Michael Hyatt’s blog post, How I Organize Evernote, linked to online and discussed on social media as the de-facto solution for how to organize Evernote.
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